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Staff Assistant

Company City of Newberry
Location Newberry, FL 32669
Update 9 Day ago
300

**TO BE CONSIDERED FOR THIS POSITION YOU MUST APPLY DIRECTLY WITH THE CITY OF NEWBERRY FOR MORE INFORMATION PLEASE VISIT OUR WEBSITE (www.ci.newberry.fl.us) OR CALL 352-472-2161 ext 112**

This employee performs para-professional, administrative work. This position is responsible for assisting the Planning & Economic Development Department with all administrative responsibilities and for backing up the Building Department Administrative Assistant. This position also supports the Planning & Zoning Board, Historic Architectural Review Board, Economic Development Committee, and Development Application Review Team, including taking minutes and posting notices. An employee in this class performs a variety of assignments, primarily related to the procedural aspects of one or more of the Department’s programs. The employee frequently works with considerable independence of action on administrative matters such as preparing routine documents and supporting materials. The employee provides frontline customer service duties for the Planning & Economic Development Department. The employee is under the supervision of the Department Director.

EXAMPLES OF WORK (Illustrative Only)

  • Performs routine office tasks in designated program areas, including data entry, file management, copying and answering telephones.
  • Develops and maintains automated tracking systems, hard copy files and records.
  • Prepares public notices for publication in accordance with regulatory requirements. Researches and compiles information (including maps, charts, and tables) on a variety of planning issues from multiple sources. Assists professional planning staff with scheduling public hearings and tracking publication of public notices.
  • Provides significant support in the preparation and administration of the assigned department budget; monitors expenditures including reviewing and processing purchase requisitions and purchase orders; recommends modifications or adjustments, as appropriate.
  • Performs other related work as assigned.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. In general, all individuals are expected to be versatile and from time-to-time perform assigned work in many different areas of departmental activity.

MINIMUM REQUIREMENTS

Knowledge, Skills and Abilities:

  • Thorough knowledge of modern office practices and procedures.
  • Proficiency in MS Word, Excel, PowerPoint and Outlook programs. Experience with Adobe Acrobat preferred.
  • Ability to express oneself clearly and concisely both orally and in writing (requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence).
  • Skill in organizing and maintaining filing systems. Ability to type at 35 CWPM.
  • Functional knowledge of basic mathematics.
  • Ability to handle multiple interruptions, adjustments to priorities throughout the day and meet critical deadlines.
  • Ability to work on several projects or issues simultaneously.
  • Ability to work independently or in a team environment as needed.
  • Must have the ability to establish and maintain effective working relationships with supervisors, employees, outside agencies and the general public.
  • Must have a genuine appreciation for and understanding of protocol, discretion and professionalism and is expected to maintain confidentiality, diplomacy and tact at all times.

Must be able to attend evening meetings as necessary.

Training and Experience:

An Associate of Arts or Science Degree and two years’ experience in performing clerical work including assistance with administrative duties of a progressively responsible nature preferred. Coursework in a legal assistant curriculum with special emphasis on property and/or administrative law or related work experience is a plus. An equivalent combination of experience and training which provides the required knowledge, skills and abilities is also acceptable.

Job Type: Full-time

Salary: $13.08 to $18.32 /hour

Job Location:

  • Newberry, FL 32669

Required education:

  • Associate

Required experience:

  • Clerical: 2 years
  • office: 2 years