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Administrative Support-Human Resources

Company ComTrans
Location Phoenix, AZ 85034
Update 9 Day ago
300
ComTrans, Inc. is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state or federal laws.

VISION:
The Administrative Support-contributes to the profitable growth of ComTrans by supporting his/her respective program to ensure professional communication, superior internal and external customer service, and data entry activities.

BASIC FUNCTION:
The Administrative Support provides overall administrative assistance to the his/her respective Program as requested and required. Tasks are distributed based upon the Program needs and employees area of responsibility. This position requires that all duties are completed in a timely manner, ensuring accuracy and delivering internal and external customer service with professionalism and positive attitude and effective communication with regards and in support of ComTrans mission and goals. ComTrans is a safety sensitive position.
Job description(s) are subject to change based on business necessity
EMPLOYEE STATUS: Regular: Full-time; hourly/non-exempt position.

REQUIREMENTS:
Education: High School Graduate or equivalent, some college or technical school preferred
Experience: One year Human Resources Admin experience preferred.
Age: All ComTrans employees must be at least 18 years old, all driving positions are required to be at least 21 years old as required by insurance. Exceptions may be made for non-driving positions on a case-by-case basis and dependent upon the position and its responsibilities.

Licensing/Registration/Certification:
 Valid AZ driver’s license.
 Approved by our insurance company as a driver.
Company Provided Training/Certifications
 Have or be able to obtain a level one fingerprint clearance card
 First Aid/CPR
 Crisis Prevention and Intervention.
 Complete ComTrans Driver Certification Training Program.

Skills, Knowledge and Abilities:The Administrative Support-must:
 Communicate effectively in English, both verbally and in writing.
 Be knowledgeable in Microsoft Office Products and able to utilize these information systems.
 Ability to comprehend and assist in technical support in troubleshooting and managing driver communication devices.
 Be well organized and efficient.
 Multi-task, balance workload, and demonstrate good organization skills.
 Work independently with little supervision.
 Be a strong team player.
 Understand and deliver a high level of customer service for both internal and externally customers.
 Utilize time management skills - prioritizing and planning.
 Maintain a high level of confidentiality.
 Excellent written ability
 Able to draft formal correspondence to internal and external customers.
 Familiar with Information Systems and data entry

Physical Requirements:
Administrative requirements
 Ability to perform sedentary work involving sitting most of the time and for long periods of time.
 Able to perform fingering activities such as typing.
 Perform repetitive activities such as typing, using a telephone
 Must have adequate visual acuity as required to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, expansive reading.

REPORTING RELATIONSHIPS:
The Administrative Support reports directly to the Human Resources Manager.

RESPONSIBILITIES:
The department encompasses several employees with different job duties. The responsibilities may or may not be applicable for each employee and the Program Manager will assign responsibilities as needed: The responsibilities of this position include but are not limited to, the following:
Human Resources

 Assists with recruitment and interview process:
o Compile New Hire Packs keeping an adequate supply
o Greet all applicants positively and professionally
o Review New Hire packs as needed, for accuracy
o Answer general applicant questions

 Assist with new employee files:
o Prepare new employee files
o Audit new employee files ensuring compliance
o File audited and completed employee files in HR Manager’s office
 Perform clerical functions
o File employee paperwork/forms in employee files
o Maintain office supplies and submit order for approval
o Maintain supply of driver uniforms-order accordingly
o Maintain and update driver and attendant mail boxes.
o Maintain employee certification binders (fingerprint, CPR/FA, Tax credit books, etc)
o Track TB testing for renewal, notify supervisor as needed
o Disposition terminated employee files according to file retention and disposition rules.
 Employee trainings
o Confirm with employees attendance of required certification training.
o Schedule training rooms as needed
 Data entry
o Update employee information in HR Information System (address changes, certification updates, DOT, TB, fingerprint cards, etc)
o Run employee reports as requested
 Perform administrative tasks
o Assist HR Manager with various special projects
o Work closely with HR staff and assist as needed
o Assist Executive Assistant with various duties
o Assist Supervisors and Managers with a variety of requests
 Assist with reception duties as needed and requested.
 Other duties as assigned.

MEASUREMENTS OF PERFORMANCE:
The HR Manager will evaluate the performance and contribution of the Administrative Support- HR using the following criteria:
 High level of customer service.
 Meeting deadlines.
 Accuracy of work
 Ability to work with a team.
 Contribution to the team.
 Professionalism.
 Attendance and Reliability.