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Admin Asst/ReceptionistCompany Moore Counseling & Mediation Services
Location Elyria, OH
Update 9 Day ago
Requirement: High school diploma or general education degree (GED) with courses in typing and general office procedure or an acceptable combination of education and experience. Skilled in operating a Microsoft Office. Good oral communication is required.
Performs general receptionist duties
Pleasantly and professionally answer phones
Schedule client’s appointments
Provide information to callers regarding our services
Take messages for other staff
May greet visitors to the facility, answer questions and direct them to the appropriate individuals.
Collect payments/generate receipts for clients; enter payments in charts
Client reminder and follow up calls
Responsible for charts:
Preparing new charts
Correct order of information
Pull charts (determine payments to collect for the following day; check that Release of Information is current; put any paperwork needs for each client on outside of chart to alert person checking them in to get forms completed)
Maintain supplies of all office forms and blank charts
Maintain supply of all marketing packets and materials
Receive and distribute mail.
Organize and maintain office files and records.
Monitor office supply closet
Responsible for keeping front desk and lobby neat and orderly
Assist with light office cleaning
Administrative & EAP filing
Maintain supply of all urine collections supplies; orders supplies as needed
Monthly: weed through expired Purchase Orders from county and destroy those older than 30 days
Monthly: Calibrate breathalyzer machine
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to the general public and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; and talk; or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job may include close vision, distance vision and depth perception.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions. The noise level in the work environment is usually quiet.