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Front Desk Receptionist/Accounting - Church

Company North Coast Calvary Chapel
Location Carlsbad, CA 92011
Update 9 Day ago

Thank you for reviewing our Job Description.

Looking for strong Christian candidates who are walking with the lord and have faith in Jesus.This is a part-time, non-exempt position approximately 24 hours a week. This position requires someone who is strong with Admin. skills and is very dependable.

(Monday, Tuesday, Wednesday, 9am-5pm)

General Description

Provide assistance to visitors, guests, incoming callers and NCCC Church personnel. Also to assist in administrative duties as well as AP/AR backup for the accounting department.

Specific Duties and Responsibilities

  • Communication:
  • Meet and greet incoming guests and visitors
  • E-mail, Fax, Print, Scan, Photocopy, File
  • Be familiar with all aspects of Church Ministries, bulletin announcements and NCCC Webpage
  • Be familiar with the upcoming events and prepared to answer questions promptly and accurately and able to direct people to the correct staff member
  • Assisting/Recordkeeping:
  • Mail – receive deliveries, sign off, sort, distribute and deliver
  • Sort bulletins and distribute inserts to appropriate ministry
  • Mail Room – Keep all forms in stock, keep mailbox names current, keep the office space neat and organized
  • Work Room – Keep space and supplies neat and organized
  • Copy Machines – maintain toner stock and place service calls, assist NCCC Personnel with machine use
  • Postage Machine – supplies, service calls, replenish postage
  • Maintain all signs, letters, and memos
  • Update office lists, forms, telephone directories
  • Properly handle donations/payments for special events
  • Enter various accounts payable requests for processing as directed
  • Assist HR and Controller with Special Projects as needed
  • Unlock Front doors in AM and lock front doors in PM
  • Clean up and monitor old postings on Bulletin Board
  • Assist other ministries with special projects, i.e. stuffing and addressing envelopes, filing, making up packages, etc.
  • Attend NCCC staff meetings and activities when possible

Knowledge/Skills Required for the Job

  • Knowledge of Macintosh computers and software:
  • Microsoft: Excel, Word
  • Mac software: Mail, AddressBook, iCal, etc
  • Database – Filemaker Pro or similar (experience preferred) * Ability to deal with visitors effectively and with compassion
  • Proficient with office machines: copier/printer, fax, phone, etc.
  • Familiar with standard office procedures
  • Ability to plan and accomplish goals and objectives in a timely manner
  • Self-motivated, good planning ability and able to track multiple events and deadlines
  • Highly organized, detail oriented
  • Proficient in verbal and written communication skills (spelling, grammar)

Desirable Qualifications

  • Previous ministry experience a plus
  • Previous reception experience
  • ServiceU – for room reservations & event registrations (experience preferred)
  • Constant Contact for e-newsletters (experience preferred)
  • Ability to be proactive

Personal Relations

  • Team player, ability to interact with staff, ministry members, and volunteers
  • Ability to keep church and personal information confidential

Work Environment

  • Work is in an office setting (cubicles and meeting rooms)
  • Must be able to multi-task
  • Ability to remain calm and reassuring with challenging guests

Physical Requirements

  • Sitting – at a desk (regularly)
  • Walking (frequently)
  • Stairs (occasionally)
  • Standing (occasionally)
  • Typing – computer keyboard (regularly)
  • Telephone – receive and dial calls (regularly)
  • Speaking (regularly)
  • Hearing (regularly)
  • Seeing (with correction) close & distance (regularly)
  • Lifting (up to 20 pounds)

Job Type: Part-time

Salary: $13.50 to $15.50 /hour

Job Location:

  • Carlsbad, CA 92011

Required experience:

  • Reception: 3 years
  • Administrative Skills: 2 years

Required language:

  • English